Privacy Policy

Protecting your privacy

Why are we getting in touch?

Data regulations are changing. As we currently hold aspects of your personal data we are legally required to let you know that we have updated our data protection and privacy policies.

Your privacy is very important to us and we take our responsibility regarding the security of your personal information very seriously.

We are committed to protecting your personal information and to being transparent about the information we are collecting about you and what we do with it.

What’s Changed?

We’re not changing how we use or collect your information. Rather, our updated policy more clearly explains how, why, where and when we store and process your data, and also reflects your rights under the new General Data Protection Regulations (GDPR) which came into force across Europe on 25th May 2018. If you have any questions about this, please visit our website or contact the Trust or school directly.

What should you do?

Don’t worry – you don’t have to do a thing right now but if you’d like to find our more you can do so by contacting your Class Teacher/Form Tutor.

Pupil Privacy Notice - Key Information

This notice contains the key information about how and why we collect your personal information and what we do with that information.

The Academy is part of South East Essex Academy Trust (the Trust).  The Trust operates the Academy and is ultimately responsible for how the Academy handles your personal information.

Personal information is information that identifies you and relates to you.  For example, information about how well you are doing at the Academy and any information that we need to take care of you. Photographs and videos of you also count as your personal information.

We encourage you to read the full version of our pupil privacy notice which is published on the Academy's website and can be found here You can also obtain a copy of the full privacy notice by asking your parents or carers to contact the Academy or by speaking to your form tutor.  

The full version includes additional points, such as:

  • the rights you have in your information including what decisions you can make about your information;
  • for how long the Academy retains your personal information; and
  • our legal grounds for using your personal information.

Our primary reason for using your personal information is to provide you with an education.

We set out below examples of the different ways in which we use your personal information and where that personal information comes from.

  • Admissions forms give us lots of personal information.  We get information from you, your parents or carers, your teachers and other pupils.  Your old school also gives us information about you so that we can teach and care for you.
  • Sometimes we get information from your doctors and other professionals where we need this to look after you.
  • We may need to report some of your information to the government (e.g. the Department for Education).  We will need to tell the local authority that you attend the Academy, if you leave the Academy or let them know if we have any concerns about your welfare.
  • We will share your academic and (where fair) your behaviour records with your parents or education guardianso they can support your schooling.
  • We may use photographs or videos of you for the Academy's website and social media sites or prospectus to show prospective pupils what we do here and to advertise the Academy.  We may continue to use these photographs and videos after you have left the Academy.  Sometimes we use photographs and videos for teaching purposes, for example, to record a drama lesson.
  • We publish our public exam results, sports fixtures and other news on the website and put articles and photographs in the local news to tell people about what we have been doing.
  • We use CCTV to make sure the Academy site is safe.  CCTV is not used in private areas such as changing rooms.
  • We will send you information to keep you up to date with what is happening at the Academy.  For example, by sending you information about events and activities taking place (including fundraising events) and the Academy newsletter.
  • We may keep details of your address when you leave so we can find out how you are getting on.
  • If you have any questions about how we use your personal information, please speak to your form tutor or class teacher.  Alternatively, you can speak to your parents or carers who will talk to us on your behalf

Visitors to our websites

When someone visits the Deanes School website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting any of our websites. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Some cookies that we use are exempt from the regulation stated above and we do not ask permission before adding these to your device. These cookies are used for the purpose of maintaining choices you have made. For example whether to hide or show an element of the website such as the slideshow. We will also use cookies when you log into our website, this allows us to remember that you have logged in when you move around the website.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Use of cookies on the Deanes School website

A cookie is a small file saved to a users device when the user accesses certain websites. These cookies can then be read when a user moves around the site and each subsequent time the user visits the site, depending on the type of cookie used. Cookies are useful as they can allow a website to store information about a user, such as whether they are logged into a website or for analytical purposes to track visits to a website.

The following Cookies may be set when you visit our website:

Google Analytics

Up to 4 individual cookies will be set by the Google Analytics tool. These help us to see which areas of the website are popular and the route people take through the website. No personal information is stored with this data and Google have strict privacy guidlines that can been seen here.


If we display latest tweets on a page then we will use the official twitter widget, this widget will add several cookies to your device. You can see the Twitter Privacy Policy here.


If we display a facebook like button or use the facebook widget for displaying latest posts then facebook will add some cookies to your device. You can see the facebook Privacy Policy here

Google +

If we display the Google + button on one of our sites then Google may add additional cookies to your device, you can see the Google + privacy policy here.

Links to other websites

This privacy notice does not cover 3rd party websites that we may link to within this site. We encourage you to read the privacy statements on the other websites you visit.

We keep our privacy notice under regular review. This privacy notice was last updated on 21st March 2012.